Transcripts

An official transcript is the university’s certified statement of your academic record. The official transcript is printed on security-sensitive paper and contains the university seal and signature of the university registrar. It lists courses completed, grades earned and the semester in which grades were received. The official transcript also contains notations of distinctions, majors, minors, options and degrees received. Potential employers, graduate schools and professional associations most typically request that the student authorize the release of an official transcript. For your protection, we will not release an official transcript without your signature. There is no charge for transcripts. You may request up to five transcripts per day and up to 50 transcripts per semester.

An unofficial transcript is a printout of all work completed at the university; however, unlike the official transcript, it does NOT contain security features, the university seal or the signature of the university registrar. Unofficial transcripts carry no significant endorsements from the university. Much like an advising transcript, the unofficial transcript is on white paper. An unofficial transcript cannot be mailed, but when requested, the university can fax or password-protect and email the unofficial transcript.

Unofficial transcripts should only be requested by students who have a hold that prevents them from obtaining an official transcript.

An advising transcript is intended for academic advising. It is for on-campus use. Currently-enrolled students may obtain a copy of their advising transcript without charge through MyLEO, or by presenting a picture ID at the Office of the Registrar.  You will not be allowed to collect an advising transcript from MyLEO if there are holds on your account. An advising transcript contains the same information as an official transcript; however, the advising transcript is not certified by the Office of the Registrar as a complete and accurate university record. The advising transcript is presented directly to the student on plain white paper and may be duplicated.

The registrar’s office will not mail advising transcripts to any third party, regardless of permission from the student.

Situations that will prevent us from issuing a transcript:

• Holds placed by the Admissions, Financial Services, the library or university police offices
• No signature on your request
• Insufficient, inaccurate or illegible identification information

Transcripts will be available:

• For summer graduates: 3 weeks after commencement
• For fall graduates: After the first full week of January
• For spring graduates: 3 weeks after commencement

Typically, semester grades are available on myLEO the day after grades are due.

Requests for transcripts will be held until all end-of-semester processes have been completed. At the end of each term, the registrar’s office calculates and updates GPAs, confers degrees and processes grades. These end-of-semester processes take approximately three weeks to complete, after which transcripts may be released.

An Apostille is certification by the Texas Secretary of State that a notary public has a valid commission to act on the state’s behalf. In Texas, the Secretary of State issues Apostilles.